Join Cafeyn: Where Innovation Meets Inspiration
Cafeyn is more than a platform— it is transforming the way people access and experience content. Since 2006, we’ve grown in a fast-evolving market, adapting to become a leading digital reading service with over 2 million users worldwide. Cafeyn gives readers unlimited, personalized access to thousands of newspapers and magazines, curated to fit their tastes and delivered seamlessly across devices.

Our mission?
To empower individuals with access to trusted, high-quality content that fosters personal growth and discovery. Whether it's through the comprehensive collection of news and features on Cafeyn, the digital publishing solutions of Milibris, the fun and educative content for children on Kidjo, or the collections for manga lovers by Mangas.io, Cafeyn stands at the forefront of digital content experiences.

Key Responsibilities

You will join the HR team - HR Admin, Payroll Support & Office Management, working alongside a dedicated team to ensure the smooth operation of the company's administrative HR processes, payroll accuracy, and efficient office management.

1. Office Operations Scope

Provide front desk and phone reception for employees, visitors and external partners
Manage day to day office operations, including office supplies orders, supplier coordination, meeting room organisation and follow up of supplier contracts
Support the organisation of internal events (seminars, afterworks, onboarding sessions and team-building activities)
Produce basic operational reporting, including selected office related indicators (supplies, maintenance, etc.)
Contribute to employee well-being and workplace experience by helping maintain a pleasant and supportive working environment

2. Human Resources Scope

HR Administration

Support the drafting and follow up of employment contracts and amendments, under the supervision of the HR Manager
Create, maintain and update employee files in the Lucca HRIS (both digital and paper records)
Track absences, leave and sick leave
Prepare and follow up on medical files with the insurance provider
Contribute to HR reporting and people dashboards
Handle the follow up and submission of declarations to the CIMR supplementary pension scheme
Follow up, review and forward supplier invoices to the Accounting & finance teams

Payroll Support

Assist the HR Manager in collecting and preparing variable payroll elements (overtime, bonuses, absences, expense reports)
Support the consistency checks of payslips, in coordination with the payroll provider and the HR Manager

Onboarding

Coordinate the onboarding process for new hires, ensuring a smooth employee experience
Coordinate the offboarding process in collaboration with relevant internal teams (HR, IT, Finance, Managers), ensuring a structured and compliant employee exit

Who are we looking for?

You are at the right place if you have

Student enrolled in a Bachelor’s or Master’s degree in Human Resources, Management or Business Administration
English & french proficiency: intermediate to advanced level
Strong organizational skills, attention to detail and respect for confidentiality
Excellent interpersonal skills, service oriented mindset and ability to multitask
Proficient in Microsoft Office tools (Word, Excel, PowerPoint)
Previous experience (internship or apprenticeship) in HR or Office Operations is a plus

Skills developed during the apprenticeship

Hands on experience in HR operations (administration, contracts, payroll support)
Office operations and coordination in a professional environment
Practical understanding of labour law applied to business
Development of interpersonal, communication and cross-functional skills

Perks & benefits of working at Cafeyn

Hybrid policy 🏠

Flexible remote-work policy: 2 days at the offices / 3 remotes per week, you can still come more if you want to.

Cafeyn’s access 🗞️

We provide you with a VIP code for Cafeyn, giving you unlimited access to all content on our platform.

You don’t have to match all the requirements, if you feel this offer could be a great opportunity for you, reach out anyways! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when it is the most diverse.

HR & Office Operations Apprentice